Student Support Administrator : Cape Town

Core purpose:

The core purpose of the job is to comply with initiatives relating to the key institutional objectives growth, stakeholder engagement and, operational and academic excellence. In doing so the incumbent is responsible for performing a wide range of initiatives related to student retention and customer service.

Core functions:

  • Investigating and resolving queries and complaints arising via all activated support channels including email, calls, face-to-face and social media, in accordance with outlined Standard Operating Procedure (SOPs).
  • Directing the flow of email/telephone correspondence and greeting walk in customers in a receptionist role, as determined by operational requirements.
  • Tracking queries and complaints in accordance with communicated targets and Service Level Agreements (SLA) times.
  • Administering records within the department including but not limited to reports, templates, forms, minutes, policies, plan and procedures by way of development, review and filing.
  • Facilitating the resolution of queries and complaints arising as well as conducting follow-ups emanating from the customer satisfaction surveys.
  • Actioning the appropriate follow up mechanism in accordance with the SOP for each registration category.
  • Actioning the appropriate follow up mechanism for Cancellations, Deferrals and Change of Electives (COE) in accordance with the Standard Operating Procedure.
  • Promoting a continuously improving culture of teamwork and student centricity within the Student Registration Support Team


  • Relevant Diploma
  • Relevant computer applications Certificates and or Call Centre system training would be an advantage

Experience and skills:

  • Minimum one-year experience in a sales or call centre environment
  • Proficient in Microsoft Office (Excel, Word, Power Point, Access, Internet and Email)
  • Strong interpersonal skills
  • Excellent verbal and written communication skills
  • Persuasive
  • Possess an ability to adopt and solve problems
  • Must be able to make sound judgement under pressure
  • Deadline driven
  • Tenacious
  • Negotiation skills
  • Stress tolerance
  • High energy level
  • Integrity


Experience with help desk support would be an added advantage.

Additional requirements:

Must be able to work weekends and overtime when necessary. Travel may be required.

To apply:

All applicants are to kindly fill and forward the employment application form and their CV’s to by no later than 18th February 2018. Should you not hear from us within 14 days, please consider your application unsuccessful.

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