Personal Assistant : Durban

Core purpose:

The personal assistant is responsible for organizing and coordinating the office of the managing director and directors to ensure organisational effectiveness and efficiency.

Core functions include:

Diary and Meeting Management 
  • Managing diaries and organizing meetings and appointments
  • Maintain a filing system and document management for the institution.
  • Screening calls, taking messages and sending messages for all the directors
  • Coordination of venue bookings for SOE
  • Managing the processing of personal claims to CDS for medical aid
Secretarial duties 
  • Arranging meetings and invites for the Operations Committee
  • Arranging meetings and invites for EXCO meetings
  • Arranging and drafting the agenda for all meetings and arranging logistics
  • Taking minutes and distribution of minutes to members after the meetings have taken place
Processing of payments
  • Placing orders and ensuring that invoices are sent with requisitions to finance
  • Processing payments for the manager’s weekly lunch
  • Responsible for doing the petty cash recon
  • Processing of newspaper yearly subscriptions
Adhoc duties
  • Supervising the general assistant in ensuring that duties are executed efficiently
  • Sending out invites for graduations to all VIP guests
  • Assist with the graduation attire and the procession
  • Populate, print and distribution of the events calendar
  • Provide assistance to the examinations department and the business class lounge


Secretarial Certificate

Experience and skills:

  • At least 1-2 years’ experience within a similar environment
  • Proficient in Microsoft Office (Excel, Word, Power Point, Access, Internet and Email)
  • Integrity
  • Excellent writing skills
  • Must be able to make sound judgement under pressure
  • Decision maker
  • Deadline Driven
  • Strong interpersonal skills
  • Proven track record and the ability to prioritize
  • Numerical ability
  • Reporting skills
  • Prioritization and time management
  • Possess a high level of ethics and confidentiality

Additional requirements:

Must be able to work overtime and under pressure when necessary

To apply:

All applicants are to kindly fill and forward the employment application form and their CV’s to by no later than 30th November 2020. Should you not hear from us within 14 days, please consider your application unsuccessful.

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