Personal Assistant : Durban

Core purpose:

The personal assistant is responsible for organizing and coordinating the office of the managing director and directors to ensure organisational effectiveness and efficiency.

Core functions include:

Diary and Meeting Management 
  • Managing diaries and organizing meetings and appointments
  • Maintain a filing system and document management for the institution.
  • Screening calls, taking messages and sending messages for all the directors
  • Coordination of venue bookings for SOE
  • Managing the processing of personal claims to CDS for medical aid
Secretarial duties 
  • Arranging meetings and invites for the Operations Committee
  • Arranging meetings and invites for EXCO meetings
  • Arranging and drafting the agenda for all meetings and arranging logistics
  • Taking minutes and distribution of minutes to members after the meetings have taken place
Processing of payments
  • Placing orders and ensuring that invoices are sent with requisitions to finance
  • Processing payments for the manager’s weekly lunch
  • Responsible for doing the petty cash recon
  • Processing of newspaper yearly subscriptions
Adhoc duties
  • Supervising the general assistant in ensuring that duties are executed efficiently
  • Sending out invites for graduations to all VIP guests
  • Assist with the graduation attire and the procession
  • Populate, print and distribution of the events calendar
  • Provide assistance to the examinations department and the business class lounge

Qualification/s:

Secretarial Certificate

Experience and skills:

  • At least 1-2 years’ experience within a similar environment
  • Proficient in Microsoft Office (Excel, Word, Power Point, Access, Internet and Email)
  • Integrity
  • Excellent writing skills
  • Must be able to make sound judgement under pressure
  • Decision maker
  • Deadline Driven
  • Strong interpersonal skills
  • Proven track record and the ability to prioritize
  • Numerical ability
  • Reporting skills
  • Prioritization and time management
  • Possess a high level of ethics and confidentiality

Additional requirements:

Must be able to work overtime and under pressure when necessary

To apply:

All applicants are to kindly fill and forward the employment application form and their CV’s to hr@mancosa.co.za by no later than 30th November 2020. Should you not hear from us within 14 days, please consider your application unsuccessful.

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