Personal Assistant and Institutional Information Officer : Durban

The above position is administrative with a lot of impetus being on detail, quality and accuracy of information. This position also requires constant stakeholder engagement and regional engagement.

Duties:

Personal assistant to Academic EXCO

  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executives ability to effectively lead the company;
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
  • Diary management;
  • Typing of correspondence and formulating documents;
  • Interface between executive and the respective team members;
  • Interface between executive and clients/stakeholders;
  • Preparation of presentations;
  • Minute taking; Proof reading;
  • Ordering and control of stationery and other office requirements & Manage stock of office supplies;
  • Liaise with IT support on all IT matters;
  • Assist Directors on personal matters (At their discretion – on a need basis);
  • Experience exercising discretion and confidentiality with sensitive institutional information

Governance and Academic QA

  • Oversee all academic committees
  • Ensure that all committees are fully functional. Request progress reports
  • Update academic quality assurance policies and procedures
  • Review the implementation and efficiency of quality and inspection systems for site visits
  • Monitor risk management activities
  • Responsible for document management systems
  • Actively promote a culture of innovation and continuous improvement in quality

Institutional information officer

  • Manages the acquisition, supply and distribution of information within an institution and makes that information accessible to its clients/customers.
  • Sourcing relevant information in hard or electronic format
  • Classifying and storing information for ease of access and retrieval
  • Ensure ongoing communication across departments and regions related to institutional information
  • Answering information-related queries from within the organisation and from the public where appropriate

Qualification and experience:

  • A degree;
  • 4 Years’ experience in a similar role involving planning, coordinating and support functions, including interaction with senior management;
  • MS Office proficiency (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms).

Key competencies:

  • Attention to detail
  • Communication skills – verbal and written data collection, management and analysis
  • Problem analysis and problem solving
  • Planning and organizing

To apply:

All applicants are to kindly fill and forward the employment application form and their CV’s to hr@mancosa.co.za by no later than 10th February 2020. Should you not hear from us within 14 days, please consider your application unsuccessful.

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